Claro Solutions

Digital Voting with Ease

ClaroVote is a secure online platform that enables accurate voting for hybrid, in-person, or virtual events. From straightforward elections to complicated weighted voting and motions with amendments, our platform offers a comprehensive system following Roberts Rules of Order. Whether you are a governing body, strata council, non-profit, or association, ClaroVote can save you valuable time. Instant results provide your organization with both accuracy and transparency.

Do you have a board meeting or AGM coming up soon? Are you running an election? Curious about running electronic meetings or using a hybrid format?

Contact us to find out how ClaroVote can benefit your organization.

Capabilities & Benefits

  • Election Voting and Motion Voting with amendments following Roberts Rules of Order
  • Simplify voting for electronic meetings
  • Customize to match your bylaws
  • Simple or weighted voting
  • Instant results with verification and reporting
  • Intuitive, easy-to-use voting interface
  • Dedicated presenter/presentation view
  • Comprehensive administration panel
  • Amendment facilitator page
  • Extensive training and tech support
  • Administer your own meeting or have ClaroVote administer on your behalf
  • Canadian owned and operated; data retained in Canada

Positive Voter Experience

ClaroVote features an intuitive and easy-to-use interface that guides your members through the process of voting. The interface is clean, well organized and ensures users can follow along with the discussion and voting process through visual prompts and large buttons. Our platform enables members to engage in voting from their desktop computers, smartphones, or tablets and can run in any standard web-browser.

Comprehensive Admin Panel

Managing votes for a meeting should not be complicated. ClaroVote gives you the tools you need to ensure your voting process runs smoothly and accurately. Customize a vote to suit your needs; from standard votes to weighted voting based on shares or weighted distribution, each vote can be different than the last. Create an election for a single position, multiple director positions, a standard motion, or an extraordinary motion requiring 2/3 majority, all from the same page.

Whether you schedule the votes in advance or create them ad hoc, setting up votes is quick and easy to manage.

Simple Setup and Management

ClaroVote supports a large number of voters and allows for easy voter partitioning. Import voters by CSV file or add them manually. Partition your voters into groups to permit a sub-set of your members to participate in certain votes. Generate access codes and send invitation emails to your voters with the click of a button.

Amendment Facilitation

ClaroVote provides a user-friendly interface for voters to submit amendments to motions as well as amendments to amendments. The flow of motions through multiple rounds of amendments is kept as simple as possible while adhering to Roberts Rules of Order. Our amendment management page provides a dedicated area to review, edit, reject, or bring forward amendments to motions, and finalize content on completion of voting.

Verification Capabilities

If your votes require review and verification by a scrutineer, or Chief Returning Officer, ClaroVote offers this as a dedicated feature. Two tiers of scrutineer capabilities are available allowing “review” or “review and verify” roles to ensure there are no irregularities in the responses submitted and explicit validation of results.

Canadian Owned and Operated

We are proud to be a Canadian company and strictly adhere to the responsibility of retaining information within Canada. What this means for you is that all data from your meetings, votes, members, and results of voting will be stored on Canadian servers and abide by Canadian privacy regulations.

Training & Full Support

We offer full training and onboarding to ensure that your organization is comfortable with our platform. Voting facilitation and technical support are available depending on your needs. Have ClaroVote administer your meeting for a seamless experience. Contact us to find out how ClaroVote can work for you.

Testimonials

"Claro Solutions provided us with an excellent solution to our IT needs. Faced with the question of how to facilitate an interactive meeting of 500 people with complex motion and voting procedures during the Covid pandemic, Adam and Penny really came through for us. Excellent product, on time, within budget and all with great friendly communication. Couldn't have gone better."
Mike Roberts
CEO BC School Trustees Association
"We recently used ClaroVote for our 2021 Fall General Meeting for voting on both motions and elections. Our training with Adam & Penny gave us the confidence to provide a secure and transparent electronic voting experience, and they were always responsive to our questions and emergent issues. Having the voting platform provide instant tabulations removed a significant element of stress for our administrative team. We look forward to using ClaroVote again in our upcoming meetings and highly recommend the platform."
Alberta School Boards Association

Additional Tools to benefit your organization or business.

Contacts Database

Keep track of all your organization’s contact details, roles, affiliations and more in a centralized system

Motions Database

Maintain motions and supporting documents for your association, its bylaws and advocacy.

Expense Tracking System

Centralize expense claims and tracking of per-diem, travel costs and more. Upload your expenses digitally to save time and effort.